Use the NACHA File Format tab to enter file format information if you use the ACH network to make electronic funds transfer (EFT) payments through your bank.
The NACHA File Format tab displays in Banks Settings only if you have the Accounting, Expense, or Payroll application installed.
The file format information that you enter on this tab is used to create a file for your bank when you process:
- Payroll direct deposits
- Employee expense direct deposits
- Accounts payable EFT payments to vendors
The formatting that you enter on this tab does not apply to Export to Text files that are created in Accounts Payable and Employee Expenses Payment Processing.
Contents
| Field | Description |
|---|
| Immediate Origin Number | Enter your company identification number, provided by the bank that is associated with this bank code. This number contains the routing number of the ACH Operator or sending point. The 10-character field begins with a blank in the first position, followed by the four-digit Federal Reserve Routing Symbol, the four-digit ABA Institution Identifier, and the Check Digit (bTTTTAAAAC). This field may also be mutually defined between the originating depository financial institution (ODFI) and originator. For example, the ODFI may ask its originator to put its tax identification number in this field; however, the field must contain the routing number of the sending point when the file is delivered to the ACH operator. The bank to which the file is submitted and from which the direct deposit payments is withdrawn, tells the enterprise (originator) what they expect to find in this field. Usually this is the routing number of the enterprise's bank. |
| Immediate Origin Name | Enter the name of your enterprise. |
| Immediate Destination Number | Enter the identification number of the bank to which the direct deposit file will be sent. This is the identification number of the bank that is associated with this bank code. |
| Immediate Destination Name | Enter the name of the bank to which the direct deposit file will be sent. This is the name of the bank associated with this bank code. |
| Company Name | Enter the name of your enterprise as you want it to display on statements. |
| Company ID | The Company ID is an alphanumeric code that is used to identify the originator (the enterprise that submits the file). Enter your nine-digit IRS Employee Identification Number (EIN). Or, enter a number based on the Data Universal Numbering System (DUNS) or a user-assigned value. When you enter a DUNS or user-assigned number, you must modify the qualifier in the Identification Code Designator (ICD) field on this form. The bank to which the file is submitted and from which the direct deposit payments are withdrawn tells you what number to enter in this field. In most cases, it is your Employee Identification Number. |
| Routing Number | Enter the eight-digit routing transit number that is assigned to your company by the bank that is associated with this bank code. If this routing number has nine digits, enter the first eight digits only. DPS calculates the ninth digit. |
| Payroll Entry Description | Enter a description for the employee payroll direct deposit entry. |
| Payroll File Name | Enter the file name for the direct deposit file, such as DIRDEP.TXT. |
| Expense Entry Description | Enter a description for the employee expense payments direct deposit entry. |
| Expense File Name | Enter the file name for the employee expense payments direct deposit file. The default file name that prefills in this field is DIRDEP.TXT, which is located in the current default directory. If you are unable to locate this file, contact your DPS administrator. |
| AP Payment Entry Description | Enter a description or purpose for the Accounts Payable EFT payment entry. |
| AP Payment File Name | Enter the file name for the Accounts Payable EFT payment file. The default file name that prefills in this field is DIRDEP.TXT, which is located in the current default directory. If you are unable to locate this file, contact your DPS administrator. |
| File Format | From the drop-down list, select one of the following options that determine the accounting entries to include in each direct deposit processing run: - Credits Only: The run includes only credit entries (individual employee entries).
- Credits and Debit: Therun includes credit entries and the debit entry to the company account for the total amount.
|
| Account Number | Enter the bank account number of the bank from which payment for the total amount of the direct deposit will be made. This is the bank account number that is associated with this bank code. This option is enabled only when you select Credits and Debit in the File Format field. |
| Account Type | From the drop-down list, select Checking or Savings as the type of account associated with this bank code. This field is enabled only when you select Credits and Debit in the File Format field. |
| Separate Batches for Credits and Debit | Select this check box if you want to place the debit entry to the company account in a separate batch from the credit entries. If you do not select this check box, the debit entry to the company account is placed at the end of the batch that contains the credit entries. This option is enabled only when you select Credits and Debit in the File Format field on this tab. |
| Identification Code Designator (ICD) | Select an item from the drop-down list or enter your own character that will be used to qualify the entry in the Company ID field. The ICD value is placed in byte 41 of the company batch header record and in byte 45 of the company batch control record, each of which precedes the Company ID value. The options are: - 1: IRS Employer Identification Number (EIN)
- 3: Data Universal Numbering Systems (DUNS)
- 9: User Assigned Number
|
| Include ICD in Immediate Origin Number | Select this check box if you want the bank’s Identification Code Designer (ICD) number to be placed in position 14 of record type "1" (line 1) in the generated ACH file. |
| File Header Byte 4 Character | Enter a value in this field to be placed in byte 4 of the file header record. This is the first character in the space reserved for the value entered in the Immediate Destination Number field. |
| File Padding | Select this check box to add dummy records (all 9s) after the file control record in the direct deposit processing file to force the total record count to be a multiple of 10 (if it is not a multiple of 10 at the end of processing). |
FAQs
NACHA file format is the protocol for structuring those instructions in a way that successfully initiates the payments. While the details of each NACHA file may vary from payment to payment, typically each line is 94 characters long and includes critical payment instructions like: Account number. Routing number.
What is the transaction code in NACHA file? ›
A transaction code in a NACHA file is a critical component that provides crucial information about a given transaction. It distinguishes whether the transaction is a debit or a credit and indicates the type of account involved – whether it's a checking or savings account.
What is the 9 record in NACHA file format? ›
Each file always ends with the "File Control Record," or the “9” record. This record contains various counts (number of batches, number of entries, etc.), sums (debit total and credit total), and another hash total to ensure that the file was generated correctly.
What are NACHA SEC codes? ›
Standard Entry Class Code (SEC) – are used to identity the NACHA payment type (standard entry class). The SEC is only available for ACH and ACH Prenote schedules. The three SEC options to choose from are. (PPD, CCD and ITA) The value depends on the Payment Type: Vendor: CCD or IAT.
What is the difference between ACH and NACHA? ›
ACH (Automated Clearing House) is an electronic network for moving money between US bank accounts, while Nacha (The National Automated Clearing House Association) is the governing body that oversees the ACH network and enforces rules and regulations to protect sensitive information.
Is a NACHA file a txt file? ›
NACHA Sample File
It is attached in two formats: . csv and . txt. This file may be provided to your financial institution or payment processor as a sample file to format the NACHA functionality before using the functionality in CommunitySuite.
What are the bank transaction codes? ›
Bank statement transaction codes are the internal codes that are used on a bank statement line to identify the type of transaction being reported. These are also referred to as: Transaction codes.
What is an ACH bank code? ›
The acronym ACH stands for Automated Clearing House , and like ABA routing numbers, ACH routing numbers are nine-digit numbers unique to their respective financial institutions. Unlike ABA routing numbers, ACH routing numbers are used for electronic transactions between financial institutions. 1.
What are transaction type codes? ›
The transaction type, also called the otype, is a code that is combined with the activity type ( act_type ) to create a complete transaction code ( trans_code ). Transaction codes identify where a transaction originated and what kind of transaction it is.
What is R13 NACHA code? ›
ACH Return Code R13, also known as "Invalid ACH Routing Number," is a standard code used in Automated Clearing House (ACH) transactions. It indicates that the routing number provided in the transaction is invalid or does not correspond to a valid financial institution.
A Reversal must be initiated within five banking days of the erroneous debit or credit transaction.
What is NACHA payment formats? ›
NACHA files are the standardized file format that banks use to initiate batches of ACH payments. These files help banks execute large volumes of ACH payments through The Clearing House (TCH) and Federal Reserve.
What are the two types of ACH transactions? ›
There are two types of ACH payments. ACH debit transactions involve money being “pulled” from your account. ACH credit transactions let you “push” money to different banks (either your own or to others).
What is NACHA C01 code? ›
Incorrect bank account number
ACH routing numbers have nine digits, each of which serves a specific purpose. The first two digits indicate the Federal Reserve Bank district where the institution is located. The second pair of digits are the Federal Reserve Bank's district branch – or processing centre – assigned to the bank.
What is an ACH template? ›
An ACH form is an agreement that outlines payment terms between you and your customers for ACH payments. We offer a free tool to download your own blank ACH form template pdf.
What is CTX file format? ›
CTX - Corporate Trade Exchange
The Corporate Trade Exchange format supports transferring of funds, either credits or debits, within a trading partner relationship utilizing a full ANSI ASC X12 message or when payment related UN/EDIFACT information is sent with the funds transfer.
What special characters are allowed in NACHA files? ›
Permitted Character Set & Other Field Population Rules:
- Alphabets [A-Z; a-z]
- Numerals [0-9]
- Space.
- Special characters: : / – ? : ( ) . , ' +
- Each field carries a fixed length and position as specified.
- Alphanumeric fields are left-justified and “space” filled. Numeric fields are right-justified and “0” filled.
