Set up and manage Washington Paid Family and Medical Leave (2024)

1. Go to Settings , then Payroll settings.
2. Next to Washington tax, select Edit ✎ to view your rates.
3. In the Paid Family and Medical Leave section, select Edit.
4. From the dropdown menu, choose the new rate and enter an Effective date.
5. Select Save, then Done.

Taxes will deduct from your employees paychecks on the effective date.

Download and install the latest payroll update payroll update. When you add a new or an employee that is subject to Washington Paid Family leave, the tax will appear on the Other tab in the Taxes window. You can remove items or adjust the rates from this tab.

Important: If you’re asked during the interview if this rate is part of the UI rate, select No. The tool will create two new payroll items related to the WA tax.

Edit Washington Paid Family and Medical Leave

To change the tax rates or effective dates for WA PFML, you'll need to add a brand new policy.

1. Go to Settings , then Payroll settings.
2. Next to Washington tax, select Edit ✎ to view your rates.
3. In the Paid Family and Medical Leave section, select Edit.
4. From the dropdown menu, choose the new rate and enter an Effective date.
5. Select Save, then Done.

Delete Washington Paid Family and Medical Leave

If the effective date of the new policy you want to add doesn't overlaps with the old ones, you don't have to delete the old rate.

1. Go to Settings ⚙, then Payroll Settings.
2. Next to Washington tax, select Edit ✎ to view your rates.
3. In the Paid Family and Medical Leave section, select Edit.
4. Select Delete next to the tax rate you want to remove.
5. Select Yes, Delete to confirm action.
6. Select Save, then Done.

Enter or change the tax rate for each employee

1. Go to Employees, and select Employee Center.
2. Double-click the employee's name to open the Edit Employee window.
3. Select the Payroll Info tab and select Taxes.
4. In the Taxes screen that pops up, select the Other tab.
5. Make sure the Washington Paid Family Leave items are there.
   • WA – Paid Fam Med Leave Emp: Employee portion of the total insurance premium
   • WA – Paid Fam Med Leave Co: Employer portion of the total insurance premium will be added to the Payroll Item List.
6. Select the tax to change the rate.
7. Select OK, then Save & Close.
8. Repeat steps 2 - 7 for each covered employee.

Add your account number for this tax:

If you aren’t sure what your account number is, look it up with the Washington State Department of Revenue.

1. Go to Lists, then Payroll Item List.
2. Double-click the payroll item called WA – Paid Fam Med Leave Emp or WA – Paid Fam Med Leave Co.
3. Select Next until you get to the Agency for company-paid liability window. Next to Enter the number that identifies you to the agency window enter your EIN.
4. Select Next twice, then Finish.

Delete WA PFML item from your employee’s profile

1. Go to Employees, and select Employee Center.
2. Double-click your employee’s name.
3. Select Payroll Info, then Taxes.
4. Select the Other tab.
5. Select WA – Paid Fam Med Leave Emp., then Delete.
6. Select WA – Paid Fam Med Leave Co., then Delete.
7. Select OK, then Save & Close.

1. Go to Payroll, then Employees.
2. Select your employee.
3. From Tax withholding, select Edit.
4. In the Tax exemptions section, select WA Paid Family and Medical Leave Premium.
5. Select Save.

1. Go toEmployeesand selectEmployee Center.
2. Double-click the employee’s name.
3. SelectPayroll Info,thenTaxes.
4. Select theOthertab.
5. In the Item Name, select theWA – Paid Fam Med Leave items, thenDelete.
6. SelectOKtwice.

If your employees earn tips, you must edit both tax items.

1. Update to the latest tax table.
2. From the Payroll Item List, edit the WA – Paid Fam Med Leave Emp and WA – Paid Fam Med Leave Co payroll items.
3. Select Next until you see the Taxes window.
4. In the Taxes window, select Default.
5. Select Next until you see Finish, then select Finish.

If your employees earn tips, and you have NOT paid any employees with tips, you must edit both tax items.

1. Update to the latest tax table.
2. From the Payroll Item List, edit the WA – Paid Fam Med Leave Emp and WA – Paid Fam Med Leave Co payroll items.
3. Select Next until you see the Taxable Compensation window.
4. In the Taxable Compensation window, select unmark all tips payroll items.
5. Select Next until you see Finish, then select Finish.

Assisted customers who have paid employees with tips, contact customer service for support.